Accurate record-keeping for package repacking is crucial for ensuring correct billing and maintaining the integrity of the shipping process. This guide outlines the standardized procedure for tracking packaging changes, weight updates, and supporting documentation within the BBDBuy system.
Step 1: Initiate the Repacking Record
Navigate to the specific order's detail page in your BBDBuy dashboard. Locate and click the "Record Repack"
Step 2: Document Packaging Changes
In the opened form, detail all modifications made to the original packaging:
- Reason for Repack:
- Materials Used:
- Date & Time Stamp:
- Materials Used:
Step 3: Weigh and Record Final Adjusted Weight
After repacking, place the package on a calibrated digital scale. Enter the final weight (in kg or lbs as per system settings)Always ensure the scale is on a flat, stable surface and tared correctly.
Step 4: Upload Proof Photos (Mandatory)
Visual proof is non-negotiable for audit and dispute resolution. Upload clear, well-lit photographs that show:
Photo A: New Package on Scale
The fully sealed, labeled repackaged box sitting on the scale with the readout clearly visible, showing the final weight.
Photo B: Internal Packing (if applicable)
A view of the secured items inside the new box before sealing, demonstrating proper cushioning and placement.
Photo C: Old vs. New Packaging
A side-by-side comparison of the original and the new packaging, highlighting the change in size or material.
Ensure images are in JPG or PNG format and are less than 5MB each.
Step 5: Submit and Notify
Review all entered details and uploaded files for accuracy. Click "Submit & Finalize Log."
Best Practices & Integrity Assurance
- Immediate Recording:
- Transparency:
- Archive Retention:
- Team Training:
- Transparency:
By meticulously following this procedure, BBDBuy ensures proper billingshipping integrity